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(Note: The above steps are for Outlook 2007, and may vary slightly for other versions of Outlook).Īs with other inbox features, such as categories and flags, it is best to use inbox conditional color formatting selectively and not overuse them, or you start to dilute their use. Now, any e-mails that are "from" any of these individuals will automatically display in your Inbox in Red Bold. In the " From" field, add any name(s) of individuals that you want to trigger this rule.Select "Bold" and "Red" and then " OK".Create a name for the formatting rule, such as " Manager Rule".Select " View", "Current View", and "Customize Current View".Here is an example of the steps to Color Code Emails in Outlook from a specific person to always appear as RED and BOLD in your inbox:

Messages that contain specific subject lines or containing specific words.

Messages from specific people (e.g.: your manager, project team member, important customer).

You can also create your own inbox automatic color formatting rules for messages that meet specific conditions, such as:

Overdue – Messages that are past a defined "due date" appear in red.

Expired – Messages past a defined "expiration date" appear in strikethrough.

Not Sent – Messages that were never sent appear in italics.

Unread – Messages that are unread appear in bold.

The font size or font style of the entire line in the inbox.īy default, Microsoft Outlook already has several default formats for messages in the Inbox:.

The color of the entire line in the inbox.

Typical items that can be changed with Inbox Conditional color Formatting include:

Although the examples I am giving below are to Color Code Emails in Outlook, many Email systems have similar functionality and the ability to adjust how messages are displayed in the inbox. This feature is called " Automatic Formatting" in Microsoft Outlook, but may be called "Color Formatting" or "Conditional Formatting" in other Email systems. This is especially useful to help to quickly identify specific messages that meet specific criteria. You can Color Code Emails in Outlook as an easy way to use visual elements to highlight messages in your Inbox.